Front Desk Project Manager

PRIMARY PURPOSE OF THE JOB: The Front Desk Project Manager's duties consist of the following main functions Perform assignments and various projects for the Leadership Team at the direction of the Head of School Meets weekly with the head of school to review progress on projects and priorities. Welcome and sign-in visitors, answer and direct all phone calls from the schools main number. Maintain student attendance database and tracking of students on restriction. (Works closely and reports to Dean of Students for attendance and restriction issues). Compile weekend dorm checklist, final restriction list & weekend night study list. Oversee student household jobs of administrative common areas (kitchen, bathroom, main entrance, and copy room). ESSENTIAL DUTIES CYCLICAL/ANNUAL Accreditation: Main point person for accreditation cycles, includes tracking and implementation of major recommendations. Calendar: serve as point person for all calendars, events, and ensure recognition of notable dates and holidays. HR Support (in coordination with Human Resources): Posting of job positions, scheduling remote and on-campus interviews, assist with the onboarding of new employees. Student Travel: Coordinate and assist with student campus arrivals and departures. Primary contact and host for approved campus use by outside groups. ESSENTIAL DUTIES - WEEKLY Welcome and sign-in visitors, maintaining an atmosphere of warmth, competency, and order. Weekly email sent out to students with missed classes the previous week. Weekly emails to students and advisors placed on restriction, including DC letters to students, advisors, and Dean of Students. Meet with students to discuss attendance issues. Entering of day student absences and correction of all student absences upon notification of errors from teachers. Enter and maintain updated student contact information on the schools database system. Order and stock Welcome Center office supplies with budget support from the Business Office. Maintain Welcome Center, kitchen, bathroom, copy room, and recycling areas with support from Housekeeping staff. Maintain office equipment including, phone system, copier equipment, fax machine with support from Technology Department. Schedule shredding pickup. Prepare all Fed Ex shipping labels. OTH