Department Secretary

Announcement # 2023-026 Closing Date : July 14, 2023 Salary Range : $3,881.00 to $4,803.00 per month The DEPARTMENT SECRETARY position is full-time, 40 hours, Civil Service, and Union represented. The Columbia County District Attorney's Office represents the State of Oregon prosecuting all felony crimes as well as the vast majority of misdemeanors, including aggravated murder, child abuse, sex trafficking, drug crimes, domestic violence, DUIs and other traffic crimes. The DA's Office seek justice by fairly and impartially enforcing laws as well as advocating for victims' rights. By managing these activities, we help make Columbia County a safe and healthy place to live, work and do business. DUTIES : Perform administrative support to the District Attorney's Office, including requesting evidence and the production of discovery, answering telephones and greeting the public, providing requested information, assisting with extraditions and maintaining departmental documentation. Greet general public, defense attorneys and visitors from various law enforcement agencies and assist, as needed. Process incoming police reports from surrounding agencies ie: run defendant criminal histories using LEDS. Create and build case in PBK with attention to detail, ensuring all information is accurately inputted. Assign case to appropriate attorney and distribute accordingly. Create and maintain files in both paper and electronic form. Enter data in the Law Enforcement Data System (LEDs). Log data, process and forward as required. Verify information and data as needed. Modify court orders as needed. Prepare, open, conduct interoffice transfer and close different types of cases. Request evidence both independently and at the instruction of attorneys. Issue property disposition memo at the close of each case. Redact from different formats of discovery as instructed by attorneys. Post court hearings to schedules and department calendar. Distribute court hearing schedule to other agencies. EDUCATION AND/OR EXPERIENCE : Equivalent to high school graduation with additional broad specialized legal secretary training. Three years' of responsible secretarial work experience in a general office setting, at least one year of which must have been in a legal office or crimi